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Productivity Cast

89 EpisodesProduced by Ray Sidney-Smith and Augusto PinaudWebsite

The weekly show about all things personal productivity


061 Personal Kanban: Visualizing Your Productivity System

If you haven’t heard about Kanban before (which many of our productivity enthusiasts had not, so you’re not alone!) started as a lean manufacturing process by Taiichi Ohno. It has since branched off into a process management and improvement method used by many in the productivity community (especially in the Lean, Six Sigma and Agile communities). In practical terms, with Personal Kanban, you create a visual process management system (Kanban means “billboard” in Japanese) for what you’re going to do, what you're currently working on, and how much you want to do (or what’s been done). There are many tools out there that help manage these kinds of boards and different styles for facilitating the boards. That's what we discuss in this latest episode of ProductivityCast!

N.B. Ray mentioned mistakenly kanban was developed in the 1960s/70s but it was actually developed in the 1940s/50s.

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In this Cast | Personal Kanban

Ray Sidney-Smith

Augusto Pinaud

Art Gelwicks

Francis Wade

Show Notes | Personal Kanban

Resources we mention, including links to them, will be provided here. Please listen to the episode for context.

Personal Kanban: Mapping Work | Navigating Life by Tonianne DeMaria Barry and Jim Benson

Getting Things Done: The Art of Stress-Free Productivity by David Allen

Essentialism: The Disciplined Pursuit of Less by Greg McKeown

The Bullet Journal Method: Track the Past, Order the Present, Design the Future by Ryder Carroll

Rules of Personal Kanban

Visualize your workLimit your work-in-progress

Post-It Notes




Microsoft Planner


Being Productive podcast hosted by Art Gelwicks

Raw Text Transcript

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).

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Voiceover Artist 0:00 Are you ready to manage your work and personal world better to live a fulfilling productive life, then you've come to the right place productivity cast, the weekly show about all things productivity. Here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.

Raymond Sidney-Smith 0:17
And Welcome back, everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney Smith.

Francis Wade 0:23I'm Francis Wade.

Augusto Pinaud 0:24 I am Augusto Pinaud.

Art Gelwicks 0:25 And I'm Art Gelwicks.

Raymond Sidney-Smith 0:26 And we are back this week with an episode on a topic that I really enjoy talking about. Because it's such an interesting flavor of a productivity system. What we're going to do today is we're going to talk about personal kanban, which is both a methodology and a book very similar to getting things done by David Allen. And so Personal Kanban mapping work navigating life as a book by Tony and Mario Berry and Jim Benson. And the history of it is actually found in combine the TGO, no lean manufacturing process that was developed back in I believe, the 60s or 70s, I could be wrong about that. But the idea here is that it has since branched off into a process management and proven methodology. The ideas behind Kanban have since branched off into process management and improvement methods used by many in the productivity community, especially in the Lean Six Sigma and agile communities.

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