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Productivity Cast

91 EpisodesProduced by Ray Sidney-Smith and Augusto PinaudWebsite

The weekly show about all things personal productivity


041 Organize – Getting Things Done (GTD) – ProductivityCast

Host’s note: You will notice that Art Gelwicks stopped speaking about 13 minutes into this week’s ProductivityCast about the GTD step, Organize. Unfortunately, there were technical difficulties. Our apologies for any parts where it may sound like we jumped from segment to another; it’s likely where Art was speaking and his audio wasn’t available.

That said, this is episode three, on Step Three of the Workflow Diagram / Map, Organize, in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team–as long-term practitioners, critics and observers of GTD.

“Being organized simply means that where something is matches what it means to you. No more, no less.” ~David Allen

In this cast, we cover how and where to organize after clarifying items in our inboxes, so that we can effectively trigger next actions when we have discretionary time to make progress on our projects and tasks.

(If you’re reading this in a podcast directory/app, please visit for clickable links and the full show notes and transcript of this cast.)

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In this Cast | Organize - Getting Things Done (GTD)

Ray Sidney-Smith

Augusto Pinaud

Art Gelwicks

Show Notes | Organize - Getting Things Done (GTD)

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Getting Things Done: The Art of Stress-Free Productivity by David Allen

The Happiness Advantage: How a Positive Brain Fuels Success in Work and Life by Shawn Achor

“Getting Things Done: The Science behind Stress-Free Productivity” (p. 5 flowchart with processing/organizing questions)


Remember the Milk

Google Calendar


Simple Mind


Tony Buzan

Goodnotes 4 (iOS)

Raw Text Transcript | Organize - Getting Things Done (GTD)

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).

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Voiceover Artist 0:00
Are you ready to manage your work and personal world better to live a fulfilling productive life? Then you've come to the right place productivity cast the weekly show about all things productivity here your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.

Raymond Sidney-Smith 0:17
Welcome everybody to productivity cast the weekly show about all things personal productivity. I'm recently Smith and I'm joined with my co host goes to pronounce. How's it going to gusto.

Augusto Pinaud 0:26
It's going to. Well, good morning.

Raymond Sidney-Smith 0:28
Hello. Hello. And we have art galleries with us today. How's it going art

Art Gelwicks 0:32
doing pretty well, so far? Guys?

Raymond Sidney-Smith 0:33
How about you guys? I am doing well. I glad to hear you're doing well. And we're going to hope that our listeners are doing well. And in this cast, we are going to talk about organizing, and we're going to be talking about it in the GTD flavor getting things done by David Allen flavor in this series that we've been ongoing. And we're going to talk about the idea of what is organizing? How do we define organizing, at least in the context of getting things done? Well, then talk about how each of us organizes our projects, next actions and other items, whether that be in a traditional list or otherwise. And then we're going to talk about some of the challenges that we know people face in getting organized in GTD and then maybe how to overcome them, or at least commiserating with you about the travails of getti...

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