Cover art for podcast Productivity Cast

Productivity Cast

100 EpisodesProduced by Ray Sidney-Smith and Augusto PinaudWebsite

The weekly show about all things personal productivity

episodes iconAll Episodes

Task Sequencing: How to Condition and Order Tasks for Greater Momentum

June 13th, 2022

53:43

This week, the ProductivityCast team tackles the topic of ordering tasks conditionally and task sequencing for momentum.

(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/135

Get More Out of Your Calendar: Forecasting, Budgeting and Tracking Your Day

May 30th, 2022

47:13

In this week's episode, the ProductivityCast team chats about how to track and manage time in a calendar/agenda style format to be more productive.

(If you’re reading this in a podcast directory/app, please visit

Time Blocking and Time Chunking: Setting Up an Effective Reminder System

May 23rd, 2022

52:40

This week, the ProductivityCast team talks about how to set up effective reminders when you're time blocking (or time chunking) as your primary …

Why Task Lists Fail?

May 2nd, 2022

In this week’s cast, Ray, Augusto, Francis and Art discuss why task lists fail in your personal productivity systems? And, we offer some tips for making task lists that are resilient to our workaday worlds.

(If you’re …

Learning and the Four Stages of Curiosity

April 18th, 2022

1:02:23

This week, Ray, Augusto, Francis and Art discuss learning and four stages of curiosity. Curious what they are? Listen in and learn! 😉

(If you’re reading this in a podcast directory/app, please visit

Caffeine-Based Productivity, Part 2

April 11th, 2022

38:44

Last week, Ray, Augusto, Francis and Art started a discussion about caffeinated productivity. This week, they continue their conversation about their favorite caffeine beverages, timing them for greater productivity, …

Caffeine-Based Productivity, Part 1

April 4th, 2022

41:44

This week, Ray, Augusto, Francis and Art start a conversation about coffee and tea and all things caffeine!

(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/129 for clickable …

Productivity Taxonomy: Making Tags Work in Your Personal Productivity System (Part 2)

March 28th, 2022

57:31

This week, Ray, Augusto, Francis and Art continue the conversation about tags, discussing how they use tags in their own lives and work, and how to deal with the limits of software when tagging.

(If you’re reading this …

Productivity Taxonomy: Do Tags Help You Be More Productive? (Part 1)

March 14th, 2022

49:11

This week, Ray, Augusto, Francis and Art start a conversation about tags. Classifying information in our productive lives comes in many different ways. We discuss what tagging is, how tags are different from other types …

The Power Bible: In Conversation with Comedian and Author Brendon Lemon

March 7th, 2022

35:16

This week, Augusto and I sat down with co-author of The Power Bible, Brendon Lemon. Brendon is a comedian and with his co-author William Betweet, III, are the authors of this unique book on how to manage power dynamics …

BookCast: The Myth of Multitasking, Second Edition by Dave Crenshaw

February 28th, 2022

42:53

This week, Ray, Augusto, Francis and Art start a new series on ProductivityCast, BookCast, to discuss books in time management-related genres. To …

Personal Knowledge Management With Zettelkasten

February 21st, 2022

This week, in continuing on our recent episodes about note-taking methods, Ray, Augusto, Francis and Art are taking on a closely-related topic of personal knowledge management to discuss Zettelkasten. Don't know about …

Productivity Labs, Methods Edition—Bullet Journal

February 14th, 2022

48:55

Ray, Augusto, Francis and Art art starting a new "series" called Productivity Labs here on ProductivityCast. We're going to be discussing tools, …

Note-Taking Methodologies

February 7th, 2022

1:03:13

In this week’s ProductivityCast episode, Ray, Augusto, Francis and Art voiced their thoughts on note-taking methodologies.

(If you’re reading this in …

A Love Letter to Note-Taking

January 17th, 2022

34:12

In this week’s ProductivityCast episode, Ray, Augusto, Francis and Art voiced their thoughts on note-taking—the value of note-taking, methods we use, and tips and tricks for taking notes in different contexts.

Note: I …

Four-Day Workweek’s Impact on Productivity

January 10th, 2022

The four-day workweek is lately in the news. Its promise is greater economic benefits for businesses and governments, and increased productivity for …

Building a Memory Palace

January 3rd, 2022

52:43

In this week's episode, Ray, Augusto, Francis and Art explain the concept of building a memory palace (a/k/a Method of Loci, or Journey Method) and then discuss its veracity in work and personal life, and some …

2021 in Review, 2022 in Preview

December 31st, 2021

50:10

In this week's episode, Ray, Augusto, Francis and Art gathered round the microphones to discuss what they noticed happening in the world of personal productivity, and then what their plans are for next year (in terms of …

Productivity App-apalooza! Fourth Edition

September 2nd, 2021

48:04

A few times per year, the ProductivityCast team comes together to share with you a few software products and/or services that we know/use in our personal productivity systems, or with our client’s systems. We call this …

Convenience: Personal Productivity Enabler, or Not?

August 26th, 2021

52:10

Back when smartphones first came out, some (including Francis) asked the question: is a smartphone superior to a knapsack full of gadgets? For …

Voice Productivity

July 1st, 2021

56:45

Today we are discussing about Voice Productivity. the ProductivityCast team explains how to use Voice on our devices and technology to be more …

How Is It Important But Not Urgent?!

June 24th, 2021

40:11

Using the Eisenhower Matrix Productivity Method

Longtime productivity technique, Eisenhower Method, is often tied to the myth of President Dwight D. Eisenhower. After all, it’s named after him! But, there’s much more to …

Productivity Potpourri, Numero Dos

May 7th, 2021

49:38

Today, we take four questions that each of the ProductivityCast team has brought to the show and then we answer and discuss our perspectives.

(If you’re reading this in a podcast directory/app, please visit

Making Time to Focus With KosmoTime CEO Nicolas Vandenberghe

May 4th, 2021

46:14

We had the pleasure of interviewing on the show, Nicolas Vandenberghe, CEO of KosmoTime. Nicolas Vandenberghe started selling newspapers in the …

Productivity Software Stewardship for the World

April 29th, 2021

54:39

We are going to be talking about software stewardship. And really what that means for the world of productivity, culture and society is remarkably …

The 4 Disciplines of Execution (BookCast)

April 22nd, 2021

59:43

We are starting a new ongoing series on ProductivityCast called BookCast. Each BookCast, we bring you a productivity book that we have read and discussed the merits and demerits. We each come at the material from …

Making Templates in Your Productivity Software

April 15th, 2021

51:50

Templates can be a clever time-saving tool in your productivity tool belt, if you know where they are in your productivity system, as well as create …

25/55 Productivity Accountability Technique

February 11th, 2021

50:55

In this week’s episode, we are going to introduce you to a productivity accountability technique called 25/55 (named for touching base every 25 and 55 minutes of every working hour). We describe what the 25/55 …

The Ultimate GTD App According to David Allen

January 14th, 2021

56:30

At the end of November 2019, David Allen, author and creator of Getting Things Done, held his latest (and presumably final) GTD Summit and at that …

Dealing With Distractions in Open Offices

January 7th, 2021

45:33

We received this comment below on the podcast (Episode 100), and so we're answering his question on dealing with distractions in open offices, to kick of the new year.

Hey guys, thanks for the content! I’d like to hear …

A Year in Review & Preview for Personal Productivity

December 31st, 2020

42:18

What a year 2020 has been! This week, the ProductivityCast team reminisces on four of our eight favorite episode topics this year (and all eight are embedded below for your listening pleasure), then we discuss thoughts …

The Pomodoro Technique

December 24th, 2020

45:10

The Pomodoro Technique

This week on ProductivityCast, we discuss the ever-popular personal productivity technique called the Pomodoro Technique, a …

Using Your Task Management Profile to Focus Changes

December 17th, 2020

54:28

Using Your Task Management Profile to Focus Changes

Everyone is walking around with self-taught skills in task management. As such, skill levels vary …

Productivity App-apalooza! #3

December 10th, 2020

34:13

This week, we bring you our third Productivity App-apalooza! We’ll review three apps each that we know and use, and think you might find value in knowing about and using too! We’ll go in three rounds of the …

Holiday Gift Guide 2020

December 3rd, 2020

46:24

This was a strange year, but that doesn’t mean we can’t enjoy a bit of cheer...and by cheer, we mean holiday presents! So, we’re starting a tradition …

ProductivityCast Live, 100th Episode

November 24th, 2020

54:28

We've reached 100 episodes! And, in honor of that, we hosted a live show and discussed our favorite of the first 99 episodes. Thanks to everyone who attended live and joined in the conversation, and here's to the next …

All-in-One Productivity Systems—Good or Bad?

November 23rd, 2020

46:28

On this week’s ProductivityCast, we discuss the merits and demerits of all-in-one productivity tools, the likes of Outlook and its competitors on the …

Staying Productive with good cybersecurity – Part Two

November 21st, 2020

1:06:55

On this week’s ProductivityCast, we discuss the merits and demerits of Staying Productive with good cybersecurity practices. This is part 2 of 2. Listen and let us know your thoughts.

(If you’re reading this in a podcast …

Staying Productive with good cybersecurity – Part One

November 20th, 2020

40:04

On this week’s ProductivityCast, we discuss the merits and demerits of Staying Productive with good cybersecurity practices. This is part 1 of 2. Listen and let us know your thoughts.

(If you’re reading this in a podcast …

Generational Perspectives on Technology

November 17th, 2020

47:01

The ProductivityCast team was having a conversation about our generational perspectives on technology and how they affect views about personal …

How Has Your Mobile Productivity Changed in the Current Circumstance?

November 12th, 2020

55:09

In this week's show, we discuss how our mobile productivity usage was and has mobile productivity changed during the COVID-19 pandemic and how that may apply to your own personal productivity systems.

(If you’re reading …

How Mind Mapping Fits Your Productivity System

October 16th, 2020

43:34

Mind maps are ancient theory, but they’re not ancient history! Since the concept of mind mapping was popularized by Dr. Tony Buzan’s work in the …

Non-Digital Productivity Gear

October 8th, 2020

39:13

Today on ProductivityCast we discussed some of our favorite non-digital productivity gear.

(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/093 for clickable links and the …

Turn your Old Laptop into a Chromebook

October 5th, 2020

51:53

Augusto recently had an epiphany about turning an older Microsoft Surface he had laying around, that wasn’t quite working (Augusto, you can clarify …

Should You Do What You Love as a Career?

September 24th, 2020

43:34

What is the reason for having a career that you enjoy (or “love”)? And, what can you do action-wise to change the trajectory of your career …

Productivity App-apalooza! Second Edition

September 21st, 2020

39:35

Welcome to Productivity App-apalooza, Second Edition! Ray, Augusto, Francis and Art use and experiment with hundreds of apps per year in our productive lives. So, a few times per year, we review software and services …

The State of Project Collaboration Software in 2020

September 10th, 2020

51:14

The State of Project Collaboration Software in 2020: Slack, Teams, G Chat, and now P2

Automattic, the company that manages the open source software, …

Amateur, Professional and Their Differences

September 3rd, 2020

38:12

Frequently we hear the term “amateur” bandied about as an insult. But, there’s a long and rich history to what amateur really means. And, being …

Automating Your Office

August 20th, 2020

53:07

Automating Your Office: Improving Your Workplace Productivity With Office Automation

In this week’s ProductivityCast, we discuss:

What is office automation? How does it differ from home automation? What office automation …

IoT Productivity: How Internet of Things (IoT) Affects Personal Productivity

August 13th, 2020

46:32

In this week’s cast, we discuss how the Internet of Things affects personal productivity. All those smart devices (including your smartphones and tablets) make up part of the large interconnected web of items tethered …

Back to the Future: From the Four Basics of Personal Productivity to the Current State of Productivity

August 6th, 2020

53:56

Some of us of a certain age were introduced to digital technology with four basics of personal productivity at the fore—calendar, tasks, contacts and …

Smart Pen Productivity

July 30th, 2020

39:21

Capturing, annotating and even doodling in lectures or meetings can be more digital than ever before. What are the options on the market? And, how do you approach smart pen productivity? That’s what we discussed this …

Creating Your Own Productivity Tools

July 25th, 2020

50:47

From planner systems to no-code platforms to 3D printing, creating your own productivity tools today using analog or digital products has become …

Contingency Productivity Planning

July 16th, 2020

46:40

Emergencies abound. But, they don't always mean you have to lose personal productivity. With some contingency productivity planning, you can stay …

Perfect Time-Based Productivity, Part Two, with Francis Wade

July 9th, 2020

41:40

In this second part of our two-part series this week of ProductivityCast, we look at the ideas behind the book by one of our regular contributors, …

Perfect Time-Based Productivity, Part One, with Francis Wade

July 7th, 2020

42:11

This week on ProductivityCast, we have a two-part series being released to discuss Francis Wade's second edition of his book, Perfect Time-Based Productivity! In this cast, Francis explains the development of personal …

Detecting and Managing Burnout

July 2nd, 2020

44:27

Stress is natural. But, when that stress overwhelms us that can lead to not just reduced personal productivity. Detecting and managing burnout is a key capability for highly productivity individuals and that’s what we …

Control Your Day With Jim McCullen

June 30th, 2020

49:17

On this cast, we invited a special guest—our colleague and friend—Jim McCullen, to talk about his email-focused personal productivity system for …

Impact Journal

June 29th, 2020

59:20

Our podcast co-host, Augusto Pinaud, has been coaching clients on productivity for many years, and devised a tool that he uses with them to help …

ProductivityCast Live from Remote Work Productivity Conference 2020

June 23rd, 2020

46:12

The ProductivityCast team decided to make a special appearance 😂 at Remote Work Productivity Conference 2020 and we recorded a live show...with a live audience. It was a lot of fun discussing remote work productivity …

Producing Content Productively

June 18th, 2020

42:33

This week, the ProductivityCast team discusses the tools and tricks for producing content productively. Content production is not just for marketers; …

Entrepreneurial Productivity with James Mulvany, CEO of Podcast.co

June 16th, 2020

28:23

We had the pleasure of interviewing the CEO of Radio.co and Podcast.co, James Mulvany, about Entrepreneurial Productivity for his 30 Interviews in 30 …

Tailoring the Bullet Journal Method

June 11th, 2020

48:12

On ProductivityCast, we talked about the Bullet Journal method, the paper-based personal productivity methodology developed by Ryder Carroll, and …

Getting Things Done in Nozbe Teams with Nozbe CEO Michael Sliwinski

June 9th, 2020

59:45

Over the past decade, Nozbe has become known as one of the best task managers on the market inspired by the Getting Things Done (GTD) methodology. …

Personal Outsourcing: How to Increase Productivity When You Can’t Make More Time

June 4th, 2020

49:38

What do you do when you can’t create more time, but have more to do? That’s the topic we try to tackle on ProductivityCast. From enlisting virtual …

On Getting Things Done With David Allen

June 2nd, 2020

1:19:40

Today on ProductivityCast, we are interviewing David Allen, who is most often quoted for saying,

Your mind is for having ideas, not holding them.David …

The Age of Remote Work Productivity

May 28th, 2020

1:01:02

We originally recorded this episode in July 2019 and the discussion we had couldn’t be more salient today--remote work. Remote work, working from …

Ask ProductivityCast, 1st Edition

May 21st, 2020

47:35

We get your listener messages and we love them! So, keep them coming! We try to respond to most of them via email response when we get them. For those that require more than an email, we have started to respond to them …

Project Planning in Uncertain Circumstances

April 24th, 2020

38:27

As we are living through a challenging period, and while some work may be limited, it’s still good to know proper skills like project planning in uncertain circumstances. In this week’s episode, the ProductivityCast …

Working From Home in the Age of the Novel Coronavirus and COVID-19

March 24th, 2020

56:29

We are in uncertain times, indeed. So, here are some strategies to consider when approaching working from home in the age of the novel coronavirus and COVID-19. We wish you all safety and health throughout this …

Ergonomics and Your Productivity

November 7th, 2019

37:28

Episode 065 | Ergonomics and Your Productivity With James Olander, The Roost Laptop Stand

For James, he found the right thing to work on by being very close to a problem that affected him personally and discovering an …

Indecision’s Last Stand: How to Make Great Decisions

September 3rd, 2019

49:44

Indecision can be one of the powerful productivity inhibitors. It can be a powerful force against projects and actions that can help move your …

063 Was Email a Mistake? A Response

August 22nd, 2019

45:16

A recent article in The New Yorker, "Was Email a Mistake?," triggered a conversation around the veracity of email in the Digital Age. The author, computer science professor Cal Newport, discussed this on a recent …

062 The Best Productivity Planner

August 15th, 2019

45:25

Most don't think about it, but aside from finding the best productivity planner for ourselves, the very paper planner (a/k/a agenda, diary, journal, …

061 Personal Kanban: Visualizing Your Productivity System

July 18th, 2019

47:29

If you haven’t heard about Kanban before (which many of our productivity enthusiasts had not, so you’re not alone!) started as a lean manufacturing process by Taiichi Ohno. It has since branched off into a process …

060 Excuses, Excuses, Excuses

July 12th, 2019

54:41

Are you always hearing excuses from others about why they didn't get something done? Or, are you coming to terms with making excuses yourself for commitments you are making and breaking? In this cast, we discuss the …

059 Open Office Spaces: Are They a Productivity Enabler or Disabler? – ProductivityCast

July 4th, 2019

42:45

We all intuit the importance of our spaces in being and staying productive throughout the workday. Yet, companies and management have different goals and objectives when it comes to how they structure those spaces. In …

058 Anatomy of a Successful Meeting

June 27th, 2019

50:34

You’ve likely experienced good and bad meetings in your work and personal lives. Meetings that seem to never end, or as aimless or dull that they …

057 Productivity Potpourri, Premiere Edition

June 21st, 2019

45:03

What we did this week is unusual for us, but we hope this works out to be a good format for an ongoing series on the podcast. Each of us proposed an independent topic, a productivity potpourri if you will, and we asked …

056 Using Social Media Productively

June 13th, 2019

44:44

Social Media is ubiquitous today. Almost every mobile or Web-based app we use has social technologies built in—like buttons and emojis, commenting, …

055 Chronotypes and Ideal Daily Schedules

June 6th, 2019

37:33

We are picking up from where we left off on the last cast in our discussion of two books, The Power of When by Michael Breus, PhD, and When: The Scientific Secrets of Perfect Timing by Dan Pink. On this cast, we discuss …

054 Chronotypes and Optimal Productivity

May 30th, 2019

51:25

Every day, we wake up, we go about our day, and then we go to bed. In that span of one Earth rotation, we hope to and frequently achieve our basic needs. And, many of us want to do more. This where an understanding of …

053 Optimism versus Pessimism for Productivity

May 23rd, 2019

34:08

Do you see the world in a half-glass-full or half-glass-empty perspective? And, pertinent to us, how does optimism versus pessimism affect your …

052 Controlling Interruptions

May 16th, 2019

43:26

Are you struggling with controlling interruptions that are hampering your productivity? This week, the ProductivityCast team looks at the issues …

051 Managing Digital Notebooks

May 9th, 2019

49:03

In this week's episode, the ProductivityCast team discusses managing digital notebooks. With so much data flowing through your systems, taking and keeping track of our notes and reference information in our software of …

050 Productivity App-apalooza! Premiere Edition – ProductivityCast

May 2nd, 2019

52:42

Welcome to our Productivity App-apalooza! Premiere Edition! Ray, Augusto, Francis and Art use and experiment with hundreds of apps per year in our productive lives. So, we've decided to these Productivity App-apalooza …

049 Virtual Coworking for Being More Productive with Taylor Jacobson, Focusmate – ProductivityCast

April 25th, 2019

39:21

In this episode of ProductivityCast, the weekly show about all things personal productivity, we have the pleasure of bringing you our very first interview! They won’t be often, but sprinkled in, we think that hearing …

048 Creating a Backup Storage System – ProductivityCast

April 18th, 2019

40:59

Today, so much of our lives are lived in the ever-flowing river of data that we produce, consume and discard. But, what if you lose that data? What if your data gets compromised by some bad actor on the Internet? Do you …

047 Reflections on Getting Things Done (GTD): What I Wish I Knew When I Started GTD, Part Two – ProductivityCast

March 21st, 2019

43:42

This is episode nine, Reflections on GTD: What I Wish I Knew When I Started GTD, Part Two, and therefore the last in our nine-part series on the …

046 Reflections on Getting Things Done (GTD): What I Wish I Knew When I Started GTD, Part One – ProductivityCast

March 14th, 2019

35:42

This is episode eight, Reflections on GTD: What I Wish I Knew When I Started GTD, Part One, and our second-to-last in our nine-part series on the …

045 Weekly Review: Getting Things Done (GTD) – ProductivityCast

March 7th, 2019

55:35

This is episode seven, where we discuss the powerful productivity practice of the Weekly Review, in our nine-part series on the Getting Things Done …

044 Engage (or, Doing) (Part 2) – Getting Things Done (GTD) – ProductivityCast

February 28th, 2019

1:01:21

This is episode six, continuing our discussion of Step Five of the Workflow Diagram / Map, Engage (Doing), in our nine-part series on the Getting …

043 Engage (Part 1) – Getting Things Done (GTD) – ProductivityCast

February 28th, 2019

49:48

This is episode five, on Step Five of the Workflow Diagram / Map, Engage (Do), in our nine-part series on the Getting Things Done (GTD) personal …

042 Reflect – Getting Things Done (GTD) – ProductivityCast

November 22nd, 2018

51:19

This is episode four, on Step Four of the Workflow Diagram / Map, Reflect (Review), in our nine-part series on the Getting Things Done (GTD) personal …

041 Organize – Getting Things Done (GTD) – ProductivityCast

November 15th, 2018

42:16

Host’s note: You will notice that Art Gelwicks stopped speaking about 13 minutes into this week’s ProductivityCast about the GTD step, Organize. …

040 Clarify – Getting Things Done (GTD) – ProductivityCast

October 11th, 2018

46:37

This is episode two, on Step Two of the Workflow Diagram / Map, Clarify (formerly Process), in our nine-part series on the Getting Things Done (GTD) …

039 Capture – Getting Things Done (GTD) – ProductivityCast

October 4th, 2018

48:45

Over the next nine episodes, we are going to be in conversation about Getting Things Done: The Art of Stress-Free Productivity by David Allen. We are going to talk about each of the steps in the GTD Workflow Diagram / …

038 The Evening Routine – ProductivityCast

August 2nd, 2018

40:40

In Episode 037, we discussed the power of routines in your day, and specifically, your morning routine. In this episode, we cover the evening routine and how to make your evening routine a productivity enabler in your …

037 The Morning Routine – ProductivityCast

July 26th, 2018

50:25

There’s a long-standing misconception (in Ray Sidney-Smith's humble opinion) that habits are how you become more productive. But, it’s actually your routines that power your habits, and therefore, your personal …

036 The Do-Not-Do List – ProductivityCast

July 19th, 2018

45:21

Commonly, we discuss how to better manage your personal productivity through the effective use of task lists. Today, we discuss a counterintuitive productivity concept that Augusto Pinaud has been using for many …

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