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Productivity Cast

100 EpisodesProduced by Ray Sidney-Smith and Augusto PinaudWebsite

The weekly show about all things personal productivity

episodes iconAll Episodes

25/55 Productivity Accountability Technique

February 11th, 2021


In this week’s episode, we are going to introduce you to a productivity accountability technique called 25/55 (named for touching base every 25 and 55 minutes of every working hour). We describe what the 25/55 …

The Ultimate GTD App According to David Allen

January 14th, 2021


At the end of November 2019, David Allen, author and creator of Getting Things Done, held his latest (and presumably final) GTD Summit and at that …

Dealing With Distractions in Open Offices

January 7th, 2021


We received this comment below on the podcast (Episode 100), and so we're answering his question on dealing with distractions in open offices, to kick of the new year.

Hey guys, thanks for the content! I’d like to hear …

A Year in Review & Preview for Personal Productivity

December 31st, 2020


What a year 2020 has been! This week, the ProductivityCast team reminisces on four of our eight favorite episode topics this year (and all eight are embedded below for your listening pleasure), then we discuss thoughts …

The Pomodoro Technique

December 24th, 2020


The Pomodoro Technique

This week on ProductivityCast, we discuss the ever-popular personal productivity technique called the Pomodoro Technique, a …

Using Your Task Management Profile to Focus Changes

December 17th, 2020


Using Your Task Management Profile to Focus Changes

Everyone is walking around with self-taught skills in task management. As such, skill levels vary …

Productivity App-apalooza! #3

December 10th, 2020


This week, we bring you our third Productivity App-apalooza! We’ll review three apps each that we know and use, and think you might find value in knowing about and using too! We’ll go in three rounds of the …

Holiday Gift Guide 2020

December 3rd, 2020


This was a strange year, but that doesn’t mean we can’t enjoy a bit of cheer...and by cheer, we mean holiday presents! So, we’re starting a tradition …

ProductivityCast Live, 100th Episode

November 24th, 2020


We've reached 100 episodes! And, in honor of that, we hosted a live show and discussed our favorite of the first 99 episodes. Thanks to everyone who attended live and joined in the conversation, and here's to the next …

All-in-One Productivity Systems—Good or Bad?

November 23rd, 2020


On this week’s ProductivityCast, we discuss the merits and demerits of all-in-one productivity tools, the likes of Outlook and its competitors on the …

Staying Productive with good cybersecurity – Part Two

November 21st, 2020


On this week’s ProductivityCast, we discuss the merits and demerits of Staying Productive with good cybersecurity practices. This is part 2 of 2. Listen and let us know your thoughts.

(If you’re reading this in a podcast …

Staying Productive with good cybersecurity – Part One

November 20th, 2020


On this week’s ProductivityCast, we discuss the merits and demerits of Staying Productive with good cybersecurity practices. This is part 1 of 2. Listen and let us know your thoughts.

(If you’re reading this in a podcast …

Generational Perspectives on Technology

November 17th, 2020


The ProductivityCast team was having a conversation about our generational perspectives on technology and how they affect views about personal …

How Has Your Mobile Productivity Changed in the Current Circumstance?

November 12th, 2020


In this week's show, we discuss how our mobile productivity usage was and has mobile productivity changed during the COVID-19 pandemic and how that may apply to your own personal productivity systems.

(If you’re reading …

How Mind Mapping Fits Your Productivity System

October 16th, 2020


Mind maps are ancient theory, but they’re not ancient history! Since the concept of mind mapping was popularized by Dr. Tony Buzan’s work in the …

Non-Digital Productivity Gear

October 8th, 2020


Today on ProductivityCast we discussed some of our favorite non-digital productivity gear.

(If you’re reading this in a podcast directory/app, please visit for clickable links and the …

Turn your Old Laptop into a Chromebook

October 5th, 2020


Augusto recently had an epiphany about turning an older Microsoft Surface he had laying around, that wasn’t quite working (Augusto, you can clarify …

Should You Do What You Love as a Career?

September 24th, 2020


What is the reason for having a career that you enjoy (or “love”)? And, what can you do action-wise to change the trajectory of your career …

Productivity App-apalooza! Second Edition

September 21st, 2020


Welcome to Productivity App-apalooza, Second Edition! Ray, Augusto, Francis and Art use and experiment with hundreds of apps per year in our productive lives. So, a few times per year, we review software and services …

The State of Project Collaboration Software in 2020

September 10th, 2020


The State of Project Collaboration Software in 2020: Slack, Teams, G Chat, and now P2

Automattic, the company that manages the open source software, …

Amateur, Professional and Their Differences

September 3rd, 2020


Frequently we hear the term “amateur” bandied about as an insult. But, there’s a long and rich history to what amateur really means. And, being …

Automating Your Office

August 20th, 2020


Automating Your Office: Improving Your Workplace Productivity With Office Automation

In this week’s ProductivityCast, we discuss:

What is office automation? How does it differ from home automation? What office automation …

IoT Productivity: How Internet of Things (IoT) Affects Personal Productivity

August 13th, 2020


In this week’s cast, we discuss how the Internet of Things affects personal productivity. All those smart devices (including your smartphones and tablets) make up part of the large interconnected web of items tethered …

Back to the Future: From the Four Basics of Personal Productivity to the Current State of Productivity

August 6th, 2020


Some of us of a certain age were introduced to digital technology with four basics of personal productivity at the fore—calendar, tasks, contacts and …

Smart Pen Productivity

July 30th, 2020


Capturing, annotating and even doodling in lectures or meetings can be more digital than ever before. What are the options on the market? And, how do you approach smart pen productivity? That’s what we discussed this …

Creating Your Own Productivity Tools

July 25th, 2020


From planner systems to no-code platforms to 3D printing, creating your own productivity tools today using analog or digital products has become …

Contingency Productivity Planning

July 16th, 2020


Emergencies abound. But, they don't always mean you have to lose personal productivity. With some contingency productivity planning, you can stay …

Perfect Time-Based Productivity, Part Two, with Francis Wade

July 9th, 2020


In this second part of our two-part series this week of ProductivityCast, we look at the ideas behind the book by one of our regular contributors, …

Perfect Time-Based Productivity, Part One, with Francis Wade

July 7th, 2020


This week on ProductivityCast, we have a two-part series being released to discuss Francis Wade's second edition of his book, Perfect Time-Based Productivity! In this cast, Francis explains the development of personal …

Detecting and Managing Burnout

July 2nd, 2020


Stress is natural. But, when that stress overwhelms us that can lead to not just reduced personal productivity. Detecting and managing burnout is a key capability for highly productivity individuals and that’s what we …

Control Your Day With Jim McCullen

June 30th, 2020


On this cast, we invited a special guest—our colleague and friend—Jim McCullen, to talk about his email-focused personal productivity system for …

Impact Journal

June 29th, 2020


Our podcast co-host, Augusto Pinaud, has been coaching clients on productivity for many years, and devised a tool that he uses with them to help …

ProductivityCast Live from Remote Work Productivity Conference 2020

June 23rd, 2020


The ProductivityCast team decided to make a special appearance 😂 at Remote Work Productivity Conference 2020 and we recorded a live show...with a live audience. It was a lot of fun discussing remote work productivity …

Producing Content Productively

June 18th, 2020


This week, the ProductivityCast team discusses the tools and tricks for producing content productively. Content production is not just for marketers; …

Entrepreneurial Productivity with James Mulvany, CEO of

June 16th, 2020


We had the pleasure of interviewing the CEO of and, James Mulvany, about Entrepreneurial Productivity for his 30 Interviews in 30 …

Tailoring the Bullet Journal Method

June 11th, 2020


On ProductivityCast, we talked about the Bullet Journal method, the paper-based personal productivity methodology developed by Ryder Carroll, and …

Getting Things Done in Nozbe Teams with Nozbe CEO Michael Sliwinski

June 9th, 2020


Over the past decade, Nozbe has become known as one of the best task managers on the market inspired by the Getting Things Done (GTD) methodology. …

Personal Outsourcing: How to Increase Productivity When You Can’t Make More Time

June 4th, 2020


What do you do when you can’t create more time, but have more to do? That’s the topic we try to tackle on ProductivityCast. From enlisting virtual …

On Getting Things Done With David Allen

June 2nd, 2020


Today on ProductivityCast, we are interviewing David Allen, who is most often quoted for saying,

Your mind is for having ideas, not holding them.David …

The Age of Remote Work Productivity

May 28th, 2020


We originally recorded this episode in July 2019 and the discussion we had couldn’t be more salient today--remote work. Remote work, working from …

Ask ProductivityCast, 1st Edition

May 21st, 2020


We get your listener messages and we love them! So, keep them coming! We try to respond to most of them via email response when we get them. For those that require more than an email, we have started to respond to them …

Project Planning in Uncertain Circumstances

April 24th, 2020


As we are living through a challenging period, and while some work may be limited, it’s still good to know proper skills like project planning in uncertain circumstances. In this week’s episode, the ProductivityCast …

Working From Home in the Age of the Novel Coronavirus and COVID-19

March 24th, 2020


We are in uncertain times, indeed. So, here are some strategies to consider when approaching working from home in the age of the novel coronavirus and COVID-19. We wish you all safety and health throughout this …

Ergonomics and Your Productivity

November 7th, 2019


Episode 065 | Ergonomics and Your Productivity With James Olander, The Roost Laptop Stand

For James, he found the right thing to work on by being very close to a problem that affected him personally and discovering an …

Indecision’s Last Stand: How to Make Great Decisions

September 3rd, 2019


Indecision can be one of the powerful productivity inhibitors. It can be a powerful force against projects and actions that can help move your …

063 Was Email a Mistake? A Response

August 22nd, 2019


A recent article in The New Yorker, "Was Email a Mistake?," triggered a conversation around the veracity of email in the Digital Age. The author, computer science professor Cal Newport, discussed this on a recent …

062 The Best Productivity Planner

August 15th, 2019


Most don't think about it, but aside from finding the best productivity planner for ourselves, the very paper planner (a/k/a agenda, diary, journal, …

061 Personal Kanban: Visualizing Your Productivity System

July 18th, 2019


If you haven’t heard about Kanban before (which many of our productivity enthusiasts had not, so you’re not alone!) started as a lean manufacturing process by Taiichi Ohno. It has since branched off into a process …

060 Excuses, Excuses, Excuses

July 12th, 2019


Are you always hearing excuses from others about why they didn't get something done? Or, are you coming to terms with making excuses yourself for commitments you are making and breaking? In this cast, we discuss the …

059 Open Office Spaces: Are They a Productivity Enabler or Disabler? – ProductivityCast

July 4th, 2019


We all intuit the importance of our spaces in being and staying productive throughout the workday. Yet, companies and management have different goals and objectives when it comes to how they structure those spaces. In …

058 Anatomy of a Successful Meeting

June 27th, 2019


You’ve likely experienced good and bad meetings in your work and personal lives. Meetings that seem to never end, or as aimless or dull that they …

057 Productivity Potpourri, Premiere Edition

June 21st, 2019


What we did this week is unusual for us, but we hope this works out to be a good format for an ongoing series on the podcast. Each of us proposed an independent topic, a productivity potpourri if you will, and we asked …

056 Using Social Media Productively

June 13th, 2019


Social Media is ubiquitous today. Almost every mobile or Web-based app we use has social technologies built in—like buttons and emojis, commenting, …

055 Chronotypes and Ideal Daily Schedules

June 6th, 2019


We are picking up from where we left off on the last cast in our discussion of two books, The Power of When by Michael Breus, PhD, and When: The Scientific Secrets of Perfect Timing by Dan Pink. On this cast, we discuss …

054 Chronotypes and Optimal Productivity

May 30th, 2019


Every day, we wake up, we go about our day, and then we go to bed. In that span of one Earth rotation, we hope to and frequently achieve our basic needs. And, many of us want to do more. This where an understanding of …

053 Optimism versus Pessimism for Productivity

May 23rd, 2019


Do you see the world in a half-glass-full or half-glass-empty perspective? And, pertinent to us, how does optimism versus pessimism affect your …

052 Controlling Interruptions

May 16th, 2019


Are you struggling with controlling interruptions that are hampering your productivity? This week, the ProductivityCast team looks at the issues …

051 Managing Digital Notebooks

May 9th, 2019


In this week's episode, the ProductivityCast team discusses managing digital notebooks. With so much data flowing through your systems, taking and keeping track of our notes and reference information in our software of …

050 Productivity App-apalooza! Premiere Edition – ProductivityCast

May 2nd, 2019


Welcome to our Productivity App-apalooza! Premiere Edition! Ray, Augusto, Francis and Art use and experiment with hundreds of apps per year in our productive lives. So, we've decided to these Productivity App-apalooza …

049 Virtual Coworking for Being More Productive with Taylor Jacobson, Focusmate – ProductivityCast

April 25th, 2019


In this episode of ProductivityCast, the weekly show about all things personal productivity, we have the pleasure of bringing you our very first interview! They won’t be often, but sprinkled in, we think that hearing …

048 Creating a Backup Storage System – ProductivityCast

April 18th, 2019


Today, so much of our lives are lived in the ever-flowing river of data that we produce, consume and discard. But, what if you lose that data? What if your data gets compromised by some bad actor on the Internet? Do you …

047 Reflections on Getting Things Done (GTD): What I Wish I Knew When I Started GTD, Part Two – ProductivityCast

March 21st, 2019


This is episode nine, Reflections on GTD: What I Wish I Knew When I Started GTD, Part Two, and therefore the last in our nine-part series on the …

046 Reflections on Getting Things Done (GTD): What I Wish I Knew When I Started GTD, Part One – ProductivityCast

March 14th, 2019


This is episode eight, Reflections on GTD: What I Wish I Knew When I Started GTD, Part One, and our second-to-last in our nine-part series on the …

045 Weekly Review: Getting Things Done (GTD) – ProductivityCast

March 7th, 2019


This is episode seven, where we discuss the powerful productivity practice of the Weekly Review, in our nine-part series on the Getting Things Done …

044 Engage (or, Doing) (Part 2) – Getting Things Done (GTD) – ProductivityCast

February 28th, 2019


This is episode six, continuing our discussion of Step Five of the Workflow Diagram / Map, Engage (Doing), in our nine-part series on the Getting …

043 Engage (Part 1) – Getting Things Done (GTD) – ProductivityCast

February 28th, 2019


This is episode five, on Step Five of the Workflow Diagram / Map, Engage (Do), in our nine-part series on the Getting Things Done (GTD) personal …

042 Reflect – Getting Things Done (GTD) – ProductivityCast

November 22nd, 2018


This is episode four, on Step Four of the Workflow Diagram / Map, Reflect (Review), in our nine-part series on the Getting Things Done (GTD) personal …

041 Organize – Getting Things Done (GTD) – ProductivityCast

November 15th, 2018


Host’s note: You will notice that Art Gelwicks stopped speaking about 13 minutes into this week’s ProductivityCast about the GTD step, Organize. …

040 Clarify – Getting Things Done (GTD) – ProductivityCast

October 11th, 2018


This is episode two, on Step Two of the Workflow Diagram / Map, Clarify (formerly Process), in our nine-part series on the Getting Things Done (GTD) …

039 Capture – Getting Things Done (GTD) – ProductivityCast

October 4th, 2018


Over the next nine episodes, we are going to be in conversation about Getting Things Done: The Art of Stress-Free Productivity by David Allen. We are going to talk about each of the steps in the GTD Workflow Diagram / …

038 The Evening Routine – ProductivityCast

August 2nd, 2018


In Episode 037, we discussed the power of routines in your day, and specifically, your morning routine. In this episode, we cover the evening routine and how to make your evening routine a productivity enabler in your …

037 The Morning Routine – ProductivityCast

July 26th, 2018


There’s a long-standing misconception (in Ray Sidney-Smith's humble opinion) that habits are how you become more productive. But, it’s actually your routines that power your habits, and therefore, your personal …

036 The Do-Not-Do List – ProductivityCast

July 19th, 2018


Commonly, we discuss how to better manage your personal productivity through the effective use of task lists. Today, we discuss a counterintuitive productivity concept that Augusto Pinaud has been using for many …

035 What Is the Bullet Journal? How Does It Work? – ProductivityCast

July 12th, 2018


Do you use paper for your productivity system? Do you use a digital system? Or, a hybrid productivity system? In this episode of ProductivityCast, we …

034 What Are Your Best Productivity Habits/Routines? – ProductivityCast

July 5th, 2018


This week, we discuss on ProductivityCast the importance of productivity habits and/or routines. What are your best productivity habits/routines? And, we ask that of each of the ProductivityCast teammates. Spend some …

033 Everyday Carry, Productivity Edition – ProductivityCast

June 29th, 2018


We get up every day, and we walk out of the house with the tools we need to get through the day. Do you stop and think about what it is that you …

032 Rejuvenating Your Personal Productivity System – ProductivityCast

May 31st, 2018


In this cast, we tackle the questions:

What is rejuvenating, re-charging, and rebooting your personal productivity system? And, what reasons might lead you to need a reboot of your personal productivity system?

031 Productivity Data, Part 2 – Passive Tracking

May 24th, 2018


In our last cast, we discussed the power of active tracking for greater productivity. If not, it’s highly recommended you go back and listen to that cast first. You will learn about empowered choice and for that alone, …

030 Productivity Data – Part 1 – Active Tracking – ProductivityCast

May 17th, 2018


You can track almost any kind of data and then review and reflect on that data to make informed decisions about your productive future. Most people, however, do not. Movements, like that of Quantified Self, whose …

029 Inbox Zero, Inbox One, and Processing Email Messages – ProductivityCast

May 10th, 2018


As we discussed email in the last episode, email management of multiple accounts has its positives and negatives. All of us, Augusto, Art, Francis …

028 How Many Email Accounts Do You Have, and Why? – ProductivityCast

April 19th, 2018


We all use email every day. It’s hard to imagine work and personal life pre-email technology. And, while it serves many functions, it also tends to …

027 Getting Back to Work – ProductivityCast

April 12th, 2018


Have you ever taken time off of work and returned to find yourself not being as productive as you’d like? Whether it’s for a couple days away to a longer hiatus, leaving work behind and then getting back to work can be …

026 Ways to Build Your External Brain for Greater Productivity – ProductivityCast

April 5th, 2018


In today's world, it's impossible to remember everything we can know. From passwords to tasks to calendar appointments and more, there are data out …

025 How Next-Action Thinking Changes Over Time – ProductivityCast

March 8th, 2018


25 episodes! Thank you all for listening and helping us grow the ProductivityCast community!

As we grow and change in our personal and professional …

024 Can Productivity Be Fun? – ProductivityCast

December 15th, 2017


On this cast, we have some fun! That is, we ask ourselves the question, can productivity be fun? The ProductivityCast team talks about the concept of adding fun into your productive life. We discuss the potential …

023 – Getting Done While Still Having Fun: Holiday and New Year Productivity Planning – ProductivityCast

December 6th, 2017


The winter holidays season is upon us and soon the new year! And, there’s no time like the present to start planning for the upcoming holidays and …

022 Productivity Pet Peeves – ProductivityCast

November 28th, 2017


You know the productivity annoyances you deal with daily or weekly when coworkers or family or friends waste your time or resources. Some things get under all of our skins. And, it's best to occasionally talk about …

021 Digital Decluttering – ProductivityCast

November 21st, 2017


Clutter is a pernicious problem for many people. And, so is its cousin, digital clutter. Across your many desktop and mobile devices now prevalent in daily life, we house files piled high (metaphorically speaking) that …

020 Valuing Other People’s Time – ProductivityCast

November 14th, 2017


Augusto received mistakenly a letter from his local municipality, and the time-wasting process began of fixing another person’s mistakes. And, yes, people will make mistakes. You will make mistakes. But, the deeper …

019 Maker, Manager and the Artist’s Productivity – ProductivityCast

November 7th, 2017


Eight years ago Paul Graham wrote an article characterizing two different types of time management, each centering on either a maker or manager …

018 Think More, Do Less, Get More Done – ProductivityCast

November 2nd, 2017


There was a recent study of ravens that found they can plan. They can do the simple-to-humans function of planning for future possibilities. Only known to be a capability of humans and apes before, ravens (or, corvids) …

017 Overcoming Your Own Productivity System – ProductivityCast

October 26th, 2017


Ray starts out most productivity seminars with a fundamental definition of a productivity system: a dynamic set of skills, strategies and tools, that …

016 The Power of Reflection – ProductivityCast

October 17th, 2017


Consider this: you couldn't have gotten to this cast without reflection. Consciously or unconsciously, you reflected on taking that action that lead …

015 Creating Your Ideal Workspace – ProductivityCast

October 10th, 2017


Where do you work best? And for what type of work (focused thinking work, diffuse thinking work, mundane/ministerial tasks, big projects that require …

014 Productivity and the Need for Speed – ProductivityCast

October 3rd, 2017


Is doing more faster really better? When is slow good for productivity? That’s what the ProductivityCast team seeks to find out in this cast on productivity and the need for speed!

Enjoy! Give us feedback! And, thanks …

013 Getting Unstuck! – ProductivityCast

September 26th, 2017


Have you ever gotten stuck? Are you stuck right now? How do you get unstuck? Well, getting unstuck is tough, but it's doable! In this cast, the ProductivityCast team discusses what gets us stuck and methods for getting …

012 Productivity and Its Relationship to Integrity – ProductivityCast

September 19th, 2017


Source: Google








"If the things we believe in are different than the things we do, there can be no true happiness."
—Dana Telford

The ProductivityCast team tackles the concept of integrity and its relationship to your …

011 What will it take to change to the opposite platform than you’re currently on? – ProductivityCast

September 15th, 2017


In the last episode, Art asked a poignant and thought-provoking question of the ProductivityCast team? "What would it take to change to the opposite …

010 The Most Productive Smartphone – ProductivityCast

September 14th, 2017


And, the gloves come off! In this episode, the ProductivityCast gang dukes out the merits of a productive smartphone. We discuss the specific models we use, customization, productivity app selection, ease of use / …

009 How to Choose a Good Mobile Tablet – ProductivityCast

September 13th, 2017


If you are looking to purchase your first mobile tablet, or you're in the market to buy a new one, you're in luck! In this episode, Ray, Augusto and …

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