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Eventful: The Podcast for Meeting Professionals

101 EpisodesProduced by Northstar Meetings GroupWebsite

Hosted by Northstar Meetings Group, Eventful invites you to listen in on insightful conversations about hot topics in the meetings and events industry. Tune in for interviews and analysis of the editorial coverage in Meetings & Conventions, Successful Meetings, Meeting News and Incentive.

28:52

Case Study of a COVID-Era Event: The Voice of Healthcare Summit

No mask? No problem. Based on attendee pushback, a coronavirus test at the door will be the only health safety measure for this business event.

Do attendees want to wear masks and keep their distance when meetings resume, or will such practices detract too much from the experience of live events? That’s a question Bradley Metrock, CEO of Nashville-based Score Publishing, has been grappling with for months.

His team painstakingly created Project Voice Series Protocols that would include COVID-19 testing, daily temperature checks and health monitoring. “It was really hardcore,” says Metrock. “We said there’s going to be masks, distancing, no food, no swag.” The 420-person capacity of the conference center at Harvard Medical School would be cut down to 200 with appropriately distanced room setups.

But two factors upended that plan: Harvard will likely remain closed until Labor Day, and attendees didn’t want to come to an event so mired in health safety measures. Within days, a completely different plan was hatched. The Voice of Healthcare Summit, Special Edition, will be a one-day event at the Boston Winery on Aug. 5, 2020, with a projected 125 to 150 participants. The only health protocol will be a COVID-19 test at registration. Those who test positive will be sent home with a refund; those negative will enjoy a “halfway normal” event, said Metrock.

We spoke with Metrock on May 15 about the factors that drove his decision, and how he expects to pull it off.

See omnystudio.com/listener for privacy information.

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